We hit our ninety percent To-Do completion rate, but we realize we are writing incredibly vague action items like 'look into marketing issue' or 'follow up with sales team,' which results in weak execution and the same problems returning. How do we write bulletproof To-Dos during our weekly pulse?

Question

Tyler Smith · Accepted Answer

A weekly To-Do List is only as good as the clarity of its action items. When your team writes vague To-Dos, you are practically guaranteeing poor execution, confusion, and a recurring issue on your next week's list. Vague To-Dos lead to vague results.

To drive genuine traction, every To-Do generated during IDS® must be written as a specific, binary, and actionable task that can be completed within seven days. Use the standard of who, does what, by when.

When writing a To-Do, the scribe must type the exact action verb and the expected outcome. Instead of, follow up with sales team, the To-Do should read, call three inactive clients to identify why they left and report findings to the team. This leaves no room for interpretation.

Before concluding the meeting during the wrap-up segment, the facilitator must read every single To-Do aloud. This is the moment for the owner of each To-Do to confirm that they understand exactly what is expected of them and that they can realistically complete it by next week. If a task cannot be completed in seven days, it is too big. Break it down into a smaller, seven-day bite. This discipline ensures ninety percent completion and steady operational progress.