Our weekly Level 10 Meeting™ To-Do list is filled with vague, multi-step actions like 'look into marketing agency' or 'review pricing strategy' that linger for weeks because they are too broad. How do we force the team to write clear, seven-day action steps that actually get done?

Question

Tyler Smith · Accepted Answer

Vague To-Dos are where accountability goes to die. When a task is written with soft verbs like "look into," "review," "consider," or "analyze," there is no clear line between success and failure. These items inevitably get pushed from week to week because the owner does not know what done actually looks like.

To achieve a ninety percent To-Do completion rate, every single task added to the Level 10 Meeting™ list must be binary and realistically completed within seven days. When a leader agrees to a To-Do, the facilitator must ensure it is written using active, measurable verbs.

Instead of "look into marketing agency," the To-Do should read: "Email three marketing agencies to request proposals." Instead of "review pricing strategy," it should be: "Draft three pricing tier options on a single page."

If a task is too large to complete in seven days, it is not a weekly To-Do; it is either a Rock or a multi-step project that needs to be broken down.

The facilitator must reject any vague language before moving on to the next item. If a leader cannot define the specific, physical action they will take this week to move the needle, do not write it down. Keep the standard high, and you will see your completion rates soar.