In our fully remote Level 10 Meeting™, screen-sharing the software platform completely dominates our visual field, causing us to lose all non-verbal cues and making the IDS® portion feel like a transactional database update. How do we optimize our virtual meeting setup?

Question

Tyler Smith · Accepted Answer

In a fully remote Level 10 Meeting, sharing your meeting software on the screen for ninety minutes is a mistake. When a screen share dominates the monitor, the faces of your leadership team shrink into tiny boxes. This format causes you to lose critical non verbal cues, micro expressions, and body language, which are essential for navigating tense IDS debates.

To fix this, you must separate your visual data from your human connection. Require every remote leader to run two screens or arrange their single screen so that the video conference tile is large and prominent.

The facilitator should only share their screen during the quick reporting sections of the meeting, such as the Scorecard and Rock Review. The moment you transition to IDS, stop sharing the screen entirely.

When you stop sharing, the faces of your team return to full size. This immediately shifts the energy from tracking lists to human problem solving. The team can look at their own local copies of the Issues List on their secondary screens while focusing their eyes on the team's faces.

Additionally, the facilitator must use verbal cues more deliberately in a remote environment. Call on people by name to ensure everyone is engaged. By reducing screen sharing and focusing on visual connection, you restore the high trust environment necessary to solve tough problems remotely.