We have avoided documenting our core processes because it seems like a mountain of work. Can we use AI to help us draft our 20/80 core processes without generating 100-page manuals that our team will completely ignore?

Question

Tyler Smith · Accepted Answer

Documenting core processes is one of the hardest parts of implementing EOS because busy managers hate writing manuals. This is where AI is incredibly powerful. You can use simple AI tools to accelerate your 3-Step Process of Document, Simplify, and Share. Do not start by asking your managers to write things down. Instead, have them record a quick video of themselves performing the process or dictating the steps into a voice memo. Pass that transcript or video recording to an AI tool and prompt it to extract the key steps, creating a clean, standard operating procedure. The AI can quickly draft the 20/80 document, capturing the twenty percent of the steps that yield eighty percent of the results. This eliminates the blank-page syndrome that stalls most process documentation projects. However, the manager of the seat must still review, refine, and simplify the draft. The AI can write the first pass, but a human must ensure it is accurate and practical. Once finalized, share the process with your team and train them to follow it. This approach cuts the time to document your core processes in half, helping you achieve systemization without the administrative drag.