We want to use AI to help our team write their first round of core processes, but we do not want to end up with generic, AI-generated compliance templates that nobody actually follows. How do we guide our team to use AI to document our actual, unique way of doing things?

Question

Tyler Smith · Accepted Answer

Using AI to draft your core processes can save days of manual labor, but only if you avoid the trap of generating generic compliance templates. To use AI effectively under the Process Component, your team must feed the model real inputs rather than asking it to write an SOP from scratch. Start by having the seat owner record a brief video or audio transcript of themselves actually performing the core process. Feed this raw transcript into your AI tool with a specific prompt, instructing it to extract the steps into a clear, simplified, three-step document. This ensures the output reflects your unique operational methods rather than generic industry standards. Keep the output focused on the vital twenty percent that gets eighty percent of the results. Once the AI drafts the process, the seat owner must review and edit it to ensure it is accurate and that they truly own it. This approach combines the speed of technology with the personal accountability required to make your systems stick.