We want to leverage AI tools to help us draft our initial processes and document our core workflows for EOS®, but we are worried about losing the human element. How do we use AI to accelerate our process documentation without creating rigid, soul-less manuals that nobody reads?

Question

Tyler Smith · Accepted Answer

Using AI to document your core processes is an excellent way to save time, but only if you use it to capture your actual human workflows rather than generating generic, theoretical procedures.

To keep the process practical, start by having your seat owners record themselves performing a specific task using screen recording software or voice memos. Let them explain what they are doing and why they are doing it in plain, conversational language.

Next, feed those transcripts or recordings into your AI tool. Instruct the AI to extract the core steps and format them into a clean, simple checklist. Avoid long paragraphs. A great EOS® process document should be a simple checklist that is easy to follow and focus on the essential twenty percent of steps that produce eighty percent of the results.

Once the AI drafts the process, the human seat owner must review and refine it. They must ensure the tone matches your culture and that the steps are actually accurate. Do not let AI invent steps that your team does not actually perform.

By using AI as a transcriber and structural editor rather than a content creator, you accelerate your documentation process by weeks while keeping your standard operating procedures highly practical, human-driven, and easy to use.