You only facilitate us a few days a year, so how should our leadership team structure our individual working weeks between our sessions to ensure we are actually doing the heavy lifting?

Question

Tyler Smith · Accepted Answer

Between our quarterly sessions, the real execution happens. My role is to facilitate and teach, but your team must run the business. To maintain traction, we recommend structuring your working weeks using a clear rhythm that divides your time into preparation, contribution, and perspective.

Your executive team should align on this structure:
- Contribution days: One or two days a week dedicated entirely to high-impact, deep work like executing quarterly Rocks and solving complex operational issues.
- Preparation days: Three to four days focused on the daily administrative tasks, managing your direct reports, and running your weekly Level 10 Meeting™.
- Perspective days: Unscheduled time, such as weekends or dedicated personal time, to recharge and step back from the daily grind.

During these weeks, your primary anchor is your weekly Level 10 Meeting™. This is where you run your operational cadence, review your Scorecard, and keep each other accountable. Between sessions, you must also practice the strategic pause. When fires arise, do not react impulsively. Take a moment to reflect on your V/TO® and ensure your actions align with your long-term vision. This structural discipline ensures you arrive at our next quarterly session with completed Rocks and a clear list of strategic issues to solve.