We run our remote Level 10 Meetings™ across three software platforms and it is killing our momentum because the facilitator is constantly switching tabs and copy-pasting notes. How do we streamline our remote meeting tech stack without losing focus?

Question

Tyler Smith · Accepted Answer

Using multiple software platforms during a remote Level 10 Meeting™ creates significant operational drag. If your facilitator is constantly switching tabs, copy-pasting notes, and managing various applications, their focus shifts from the team and the Issues to the technology itself. This friction erodes the meeting's energy and reduces your collective traction.

Consolidate Your Tech Stack

To effectively address this, you must consolidate your meeting tech stack into a single source of truth.

• Choose one platform that can house your entire EOS® framework.
• This platform should integrate your Scorecard, Rock Review, and Issues List.
• The facilitator should be able to run the entire Level 10 Meeting™ from a single dashboard. This single source of truth approach ensures that all necessary information is readily accessible, allowing for a smoother flow.

Automate Administrative Tasks

Automate the administrative flow wherever possible.

• Utilize simple integrations to allow team members to add Issues directly to the Level 10 Meeting™ Issues List from their daily communication tools throughout the week. For example, if you're struggling with getting your Scorecard reviewed quickly, consider how [how to review our weekly scorecard in under five minutes](/qa/how-to-review-scorecard-under-five-minutes) could benefit from this integrated approach.
• This proactive approach ensures the list is compiled and organized before the meeting even begins, eliminating the need for the facilitator to manually gather and input topics during the meeting. This automation helps prevent common meeting inefficiencies, such as when [our weekly segue during the Level 10 Meeting consistently runs fifteen minutes late](/qa/rein-in-level-10-meeting-segue).

Optimize Meeting Execution

Ensure only one screen is shared during the meeting to maintain focus.

• Designate a single scribe who is not the facilitator to manage all inputs and note-taking.
• This delegation allows the facilitator to remain fully engaged in key responsibilities: keeping the pulse of the room, managing the clock, and guiding the team through the Identify, Discuss, Solve (IDS®) process. For further insights on meeting dynamics, consider [should Integrator facilitate Level 10 Meetings](/qa/should-integrator-facilitate-level-10-meetings).

Streamlining your remote setup is crucial for building a highly scalable business and preparing it for a clean exit.