We want our Level 10 Meeting to be as high-energy as possible, but whoever is tasked with typing up the notes, capturing the to-dos, and moving issues to the bottom of the list ends up completely checked out of the actual debate. How do we streamline this administrative drag during the meeting without losing our focus?

Question

Tyler Smith · Accepted Answer

Using technology to capture notes and organize your Level 10 Meeting™ is smart, but it should never come at the cost of team engagement. If the person taking notes is checked out of the debate, you are wasting a high-level brain on clerical work. To solve this, you need a streamlined, automated administrative workflow. First, use a dedicated EOS® software tool that allows you to click a button to turn an issue into a to-do or archive a solved issue. This reduces the manual typing to just a few words. Second, do not write detailed meeting minutes. The Level 10 Meeting™ only requires three things to be captured: the updated Scorecard numbers, the status of Rocks, and a clear list of to-dos with owners and deadlines. Anything more is administrative waste. Third, integrate an AI meeting assistant that runs in the background. The AI can record the session, transcribe the debate, and automatically draft a summary of the solved issues and agreed-upon to-dos. At the end of the meeting, the facilitator spends two minutes reviewing the AI-generated list to ensure accuracy before pushing it to the team. This keeps your leaders focused on the raw debate and strategic alignment, rather than keyboard typing.