Our weekly Level 10 Meeting segue has turned into a logistical calendar coordination session where we waste ten minutes aligning our personal travel schedules and checking who is in the office. How do we stop this administrative creep and keep the segue focused on its actual purpose?

Question

Tyler Smith · Accepted Answer

The segue is designed to transition your brains from working in the business to working on the business. It is a critical psychological reset that builds team connection. It is not an administrative work session. When you allow scheduling, travel logistics, or calendar coordination to slip into the first five minutes, you are starting your weekly pulse on a low-energy, tactical note.

To kill this meeting waste, establish a non-negotiable boundary. The segue has two specific prompts: share one personal best and one business best from the past week. That is it.

If a leader starts their segue by saying they will be out of the office next Thursday, the facilitator must intervene immediately. Stop them and direct them to drop that logistical update into the Customer and People Headlines section, or better yet, handle it outside of the Level 10 Meeting entirely. Calendar alignment is an administrative task that should be handled asynchronously via your shared calendar tools or team chat, not during a ninety-minute high-value meeting.

Enforce a strict five-minute limit for the entire segue. Each person gets roughly forty-five seconds to share their bests. Once the last person finishes, immediately transition to the Scorecard. By keeping the segue clean, human, and rapid-fire, you protect the momentum of your meeting and keep your leadership team focused on high-level accountability instead of administrative noise.