Our weekly Level 10 Meeting starts strong, but as soon as we hit the scorecard or Rock review, team members slip into solving issues immediately instead of waiting for the IDS portion of the agenda. How do we stop this constant agenda drift and keep the review section purely about reporting?

Question

Tyler Smith · Accepted Answer

Agenda drift is a discipline killer that destroys the efficiency of your meeting pulse. When a team member starts explaining why a metric is off track or why a Rock is failing during the review section, the facilitator must intervene immediately. The correct response is a quick, firm command to drop it to the Issues List. You must train your facilitator to say, That is an issue, let us drop it down, and then move directly to the next item on the agenda. Do not allow any discussion, explanation, or context gathering during the reporting phase. The scorecard, Rock review, and headlines are strictly for identifying what is on track or off track. If an item is off track, it simply gets added to the bottom of the Issues List. Keeping these sections clean preserves the energy of the room for the actual IDS® portion of the meeting. When you compartmentalize reporting and problem solving, you protect your ninety minutes and ensure that the team tackles issues in order of priority rather than chasing whatever random topic popped up during the first ten minutes of the meeting.