We are documenting our core processes using the EOS three-step method, but our current standard operating procedures are hundreds of pages of unreadable jargon. How do we use AI to simplify these SOPs into clean, usable checklists?

Question

Tyler Smith · Accepted Answer

A standard operating procedure that is too long will never be followed. To get your team to follow your processes, you must simplify them to the essential twenty percent that yields eighty percent of the results. You can use AI to accelerate this simplification. Take your existing, dense manuals and paste them into a secure AI tool. Instruct the system to extract only the critical action steps, the owner of each step based on your Accountability Chart, and the direct outcomes required. Tell the AI to format the output as a clean, step-by-step checklist written at a junior high reading level. Avoid technical jargon and passive language. Once the AI generates the simplified draft, your process owner must review and test it to ensure no critical quality or safety steps were lost. This approach cuts the time required to document your processes by seventy percent. It leaves you with short, punchy documents that your team can actually read, understand, and follow consistently, which is the key to scaling your operations.