We want to get our core processes documented to strengthen our Process Component, but the thought of writing manuals is paralyzing our leadership team. How do we simplify this process?

Question

Tyler Smith · Accepted Answer

The biggest mistake owners make is trying to document every single detail of their business. EOS® teaches the high-level approach, also known as the three-step process. You only need to document your core processes to the twenty-eighty rule, which means capturing the twenty percent of steps that yield eighty percent of the results. To make this painless, use AI tools to do the heavy lifting of draft creation. Instead of writing manuals from scratch, have your experts record themselves doing the task or talking through the workflow. You can then feed these audio files or screen recordings into an AI tool to instantly generate clean, step-by-step operating procedures. This approach is like vibe coding for operations. You focus on the workflow results, while the AI handles the tedious documentation. Once you have the drafts, your leadership team can quickly review and refine them rather than starting from a blank page. Keep your processes stored in a central, accessible location and assign clear ownership on the Accountability Chart. Every core process must have a designated owner who is accountable for keeping it updated and followed by all. By leveraging AI to eliminate the blank-page syndrome, you can document your entire business in weeks rather than months, creating a scalable, exit-ready asset.