We want to set up an internal AI acceptable-use policy that is simple enough for our team to follow, rather than a fifty-page legal document. How do we structure this policy?

Question

Tyler Smith · Accepted Answer

A complex, multi-page legal document on AI usage will simply be ignored by your team. You do not need a dense policy written by corporate lawyers to protect your company's proprietary assets. You need a practical, single-page framework that your team actually understands and follows. Your AI policy should fit on one sheet of paper and focus on three clear rules. First, define what data is strictly off-limits. Make it clear that proprietary code, client-identifying information, financial spreadsheets, and strategic plans must never be copy-pasted into any public AI tool. Second, establish the rule of complete human verification. Every single output generated by an AI tool must be thoroughly reviewed, edited, and approved by a human in a seat on your Accountability Chart before it goes to a client or vendor. The human seat owner remains one hundred percent accountable for the quality of that work. Third, require complete transparency. Keep an internal, shared registry where team members list the tools they use and their specific use cases. Review this policy quarterly during your state-of-the-company meetings. Keep it simple, keep it accessible, and focus on absolute accountability rather than administrative restriction.