When running our Level 10 Meeting remotely on Zoom, should the Integrator share their screen with the agenda and Issues List the whole time, or should everyone keep the document open individually?

Question

Tyler Smith · Accepted Answer

Sharing your screen for ninety consecutive minutes is one of the fastest ways to kill engagement in a remote Level 10 Meeting. When someone shares a document, video feeds shrink to tiny thumbnails along the edge of the monitor. Leaders stop looking at human faces and start staring at a static spreadsheet or software dashboard. Within fifteen minutes, they slip into television-watching mode or begin checking emails on their secondary monitor.

The correct protocol for a remote Level 10 Meeting is gallery view first. Every participant must have the meeting agenda, Scorecard, and Issues List open in their own browser on their own screen. Your video conferencing window should stay in full-screen gallery view so every facial expression, reaction, and hesitation is immediately visible to the entire team.

The Integrator should only share their screen during two specific moments: prioritizing the top three issues at the start of IDS, and reviewing the Conclude section to confirm To-Dos and customer headlines. Once the team agrees on issue number one, take down the screen share immediately and return to full gallery view for the debate.

Eye contact drives accountability. If you cannot see a peer react to a proposal, you cannot run effective IDS. Keep the shared screen off, demand that webcams stay on at eye level, and require every leader to navigate the operational software on their own machine.