We want to use AI note-taking tools to automatically document our weekly Level 10 Meetings, but we are concerned it will make our team members self-conscious and stifle honest problem-solving. How do we safely bring AI into our weekly meeting cadence?

Question

Tyler Smith · Accepted Answer

Bringing an AI assistant into your weekly Level 10 Meeting can streamline your documentation, but it comes with a major risk. If your leaders feel like every word they say is being recorded and transcribed, they will stop being honest. They will hesitate to raise critical issues, call out red metrics, or debate controversial solutions. This completely destroys the open and honest environment required for a healthy EOS culture. To protect your team chemistry, do not use real-time audio recorders or transcription bots in your operational Level 10 Meetings. The cost to trust is far greater than the minor administrative benefit of automated notes. Instead, keep the meeting human-centric. The designated scribe should continue to capture the scorecard numbers, rock status, and to-dos in real time within your meeting software. If you want to leverage AI, do it after the meeting. Have the scribe paste their raw, bulleted notes into a secure, private AI tool to clean up the language, format the action steps, and organize the weekly follow-ups. This keeps the live meeting space safe, confidential, and highly focused on debate, while still giving you the benefit of clean, professional documentation for your operations.