Our executive team is spread across three time zones and is used to working asynchronously. How do we structure our ongoing communication during the ninety-day execution cycle so we do not lose momentum between our quarterly sessions?

Question

Tyler Smith · Accepted Answer

Managing a distributed team across multiple time zones requires a shift from constant synchronous updates to structured, high-leverage communication. Between our quarterly session days, your remote leadership team must rely on the Level 10 Meeting™ structure to stay aligned. This weekly meeting is ninety minutes of highly focused time that cannot be negotiated or rescheduled.

To prevent the drag of asynchronous delays, we use your dedicated Circle.so workspace to document all session outcomes, Rocks, and action items. This keeps your priorities highly visible without requiring constant status update meetings. Your team must commit to updating their individual Scorecard metrics and Rock progress directly in this workspace before the weekly meeting begins.

When issues arise between meetings, they are not handled through endless email chains or random direct messages. Instead, they are dropped directly onto your Level 10 Meeting™ Issues list. This allows the team to solve them collectively during your weekly ninety-minute block using the IDS® process, which stands for Identify, Discuss, and Solve. By funneling all communication through this predictable cadence, your remote team builds actual operational transparency while maintaining the flexibility of their local schedules.