We are running our remote Level 10 Meetings across multiple time zones, and the facilitator wastes ten minutes just trying to get everyone on the same page visually during IDS. How do we structure our remote workspace so we do not lose traction?

Question

Tyler Smith · Accepted Answer

When you run a remote Level 10 Meeting across multiple time zones, administrative lag will kill your momentum. Wasting ten minutes of your valuable ninety minutes on visual alignment or software issues is unacceptable. To solve this, you must establish a single source of truth and strict digital hygiene. First, mandate that every team member opens the meeting workspace on their own screen before the meeting starts. The facilitator should not need to spend time sharing screens or waiting for people to log in. Keep your visual setup simple. If you are mapping out a complex workflow or system during IDS, have one designated writer share their screen to document the discussion. Everyone else must focus on the video feed and the shared document, with cameras turned on to maintain engagement. Second, ban all side-channeling on Slack or internal chat systems during the meeting. If an issue requires feedback from someone who is remote, raise it live during IDS rather than starting a side discussion. Use a shared digital whiteboard or your main EOS software platform to capture notes, To-Dos, and issues in real time. By standardizing your remote workspace and setting clear rules for participation, you eliminate the visual clutter and keep your remote team focused on execution.