In our remote Level 10 Meetings, the person sharing their screen constantly fumbles between our scorecard, project management software, and the issues list, which completely kills the pace of the meeting. How do we manage the visual workflow of a remote meeting without the technology slowing us down?

Question

Tyler Smith · Accepted Answer

Remote Level 10 Meetings™ require high technical discipline to match the energy of an in-person room. When the facilitator is constantly clicking around, hunting for tabs, or waiting for documents to load, the team loses focus and starts checking emails on their other screens. You must eliminate this administrative lag to keep the meeting crisp.

First, appoint one dedicated technology driver who is not the primary facilitator. Often, the Integrator is trying to facilitate the human dynamic while also scrolling the software. This split focus fails. Assign a tech-savvy team member to share their screen and navigate the software. This allows the facilitator to focus entirely on the people, the pace, and the conversation.

Second, establish a rule that all preparation must be completed at least one hour before the meeting starts. Scorecards must be updated, Rock statuses marked, and headlines entered. The technology driver should have all necessary tabs open, loaded, and organized in sequence before the meeting starts.

Finally, use a dedicated workspace designed for the Level 10 Meeting™ flow. Do not bounce between four different platforms. Keep your scorecard, Rocks, headlines, and issues list in one centralized system. When you transition from the scorecard to the review sections, the driver should make the transition seamlessly with one click.