In our remote Level 10 Meetings, who should physically drive the meeting screen and document notes in our EOS software, and how do we prevent the driver from getting pulled out of the strategic conversation?

Question

Tyler Smith · Accepted Answer

Put the screen share and documentation in the hands of a dedicated scribe or an operational coordinator, not the Integrator and never the Visionary. If you force the Integrator to facilitate, referee conflict, manage time, and simultaneously type notes into your EOS software, facilitation breaks down. They look at a text box instead of reading faces on the video grid.

If your leadership team does not have an executive assistant or operational administrator in the room, rotate the documentation duty quarterly or assign it to a detail-oriented department head who is not leading the specific IDS discussion.

Enforce a single-driver rule:
- Only one person shares their screen at any given time.
- The shared screen displays the exact agenda item in progress, whether it is the Scorecard, Rock review, or the Issues List.
- Individual leaders must keep their cameras on and look into the camera, not bury their faces in separate spreadsheets or private messaging apps.

When an issue is solved during IDS, the scribe summarizes the exact To-Do out loud: who owns it, what the binary deliverable is, and confirms it before typing it in. The driver is an administrative recorder, not the judge of the resolution. Freeing the Integrator from the keyboard keeps their eyes on the room dynamic, kills digital lag, and keeps remote meetings moving at full speed.