Our leadership team is fully remote, and by the time we reach the IDS® portion of our Level 10 Meeting™, screen fatigue has set in and the energy in our virtual room plummets. How do we design and run a remote meeting that keeps our team highly energized and engaged for the full ninety minutes?

Question

Tyler Smith · Accepted Answer

Screen fatigue is a real challenge for remote leadership teams, but it is often a symptom of a meeting that is being read at people rather than driven by them. If your virtual Level 10 Meeting™ feels draining, it is because your team is treating it like a passive presentation instead of an active work session.

First, mandate that cameras must be on and all notifications must be paused. This is about total presence. Second, change how you handle screen sharing. Instead of one person sharing their screen for ninety minutes while everyone else stares blankly, have each leader pull up the software on their own monitor. This keeps everyone actively clicking, tracking, and participating.

Third, focus on the transition. The five-minute segue is critical in a virtual environment to build human connection. Do not rush it. Use it to build trust and energy.

Finally, during IDS®, the facilitator must use active facilitation techniques. Call on people by name, ask for dissenting opinions, and force leaders to take stands on issues. Do not let the meeting drift into a series of monologues. Keep the pace fast and the tone conversational. If the energy still flags, take a quick sixty-second stand-and-stretch break right before starting the sixty-minute IDS® block. A remote meeting requires double the intentionality and energy of an in-person session, so show up ready to drive the room.