Our leadership team is fully distributed and we run different schedules. How do you handle the physical vs digital materials like the V/TO and the Accountability Chart during our session days to ensure everyone stays in sync?

Question

Tyler Smith · Accepted Answer

Running sessions with a remote team requires a disciplined approach to our digital workspace. We do not let physical distance dilute the impact of our session days. We use dedicated digital collaboration tools to replicate the experience of a physical whiteboard in real time. This ensures that every team member can see, edit, and interact with our Accountability Chart and V/TO simultaneously.

To make this work, every participant must have a reliable, high speed internet connection, a high quality camera, and a quiet, distraction free environment. We do not allow people to join from noisy coffee shops or while driving. You will need a dual monitor setup or a large screen so you can view both the video feed of your colleagues and our active working documents at the same time.

We keep our digital tools simple and unified. Rather than bouncing between multiple loose files, we centralize our issues list, Rocks, and scorecards in a single shared system. This keeps the entire team aligned and ensures that no one is working from an outdated version of our tools. We treat the digital space with the same respect as a physical boardroom.