Our departments have independently adopted dozens of different AI productivity tools, and our software budget is spiraling out of control with no clear upside. How do we rein this in using EOS®?

Question

Tyler Smith · Accepted Answer

To stop the bleeding of unmonitored software subscriptions, you need to bring discipline to your tools. Start by adding a single, clear metric to your weekly Scorecard: Monthly SaaS Spend per Seat.

If this number is rising without a corresponding increase in operational efficiency, bring the issue to your next leadership team Level 10 Meeting™ and run it through the IDS® process.

Assign a Rock to your Integrator or Finance leader to conduct a complete audit of all active AI software licenses across the entire company. Every single tool must justify its existence. If an AI tool does not directly improve a Scorecard metric, reduce documented process time, or help an employee hit their quarterly Rocks, cancel the subscription.

Moving forward, update your EOS® 3-Step Process to include an approved software list. Employees must request new tools through their department head, who must evaluate if the software aligns with your overall tech stack before signing off.