By the time we actually get to the IDS® portion of our Level 10 Meeting™, we only have twenty-five minutes left because the first part of our agenda always bleeds over. How do we aggressively enforce the time blocks?

Question

Tyler Smith · Accepted Answer

A standard Level 10 Meeting™ is ninety minutes long, and a full sixty minutes must be dedicated to the IDS® portion. If you are consistently left with only twenty-five minutes for problem-solving, your team is spending way too much time in reporting mode. This is usually caused by a lack of discipline during the Scorecard, Rock Review, and To-Do list segments.

To regain your sixty minutes of IDS®, you must treat the reporting sections as hard stops. The Segue is five minutes, the Scorecard is five minutes, the Rock Review is five minutes, Customer/Employee Headlines is five minutes, and the To-Do List is five minutes. That is a total of twenty-five minutes of reporting, followed by a five-minute wrap-up, leaving exactly one hour for IDS®.

The facilitator must use a visible timer in the room or on screen. When the five minutes for the Scorecard is up, you move to the Rock Review, regardless of whether you finished discussing every detail. If you did not finish, it means your reporting is too verbose, and you need to tighten it up next week.

Additionally, make sure your team prepares before the meeting starts. Scorecard numbers and Rock statuses should be updated in your tracking software before the meeting begins, not while everyone is sitting in the room. If the data is already entered, the review is lightning-fast: you are simply identifying what needs to go to the Issues List. Protect that sixty-minute IDS® block with absolute ferocity, because that is where the real value of the meeting is created.