Since our leadership team is distributed and operates in different time zones, how do we adjust our communication rhythm in the weeks leading up to our face to face sessions to make sure we do not waste precious session time?

Question

Tyler Smith · Accepted Answer

Working with a remote leadership team requires deliberate preparation to ensure our physical session days are highly productive. Because you do not see each other daily, there is a risk of spending the first few hours of a session catching up on basic updates instead of focusing on strategic planning. To prevent this, your preparation must start three weeks prior to our scheduled day. Your team must use your weekly Level 10 Meetings to clear out outstanding tactical issues so they do not spill over into our session. In the two weeks leading up to our day, you should actively use our Circle.so workspace to share progress updates, review draft Rocks, and submit your personal prep forms. This keeps everyone aligned on the numbers and priorities before you even board a plane. I recommend that remote teams arrive in the session city the afternoon before our day. Use that evening for a team dinner to connect personally and catch up on casual conversation. This ensures that when you walk into the session room at eight in the morning, the social catching up is done, your minds are clear, and you are ready to focus entirely on the hard work of building your V/TO® and solving issues.