We want to discuss AI operational opportunities during our weekly Level 10 Meeting, but the conversation always devolves into speculative brainstorming and wastes time. How do we structure our AI discussions to keep them focused and actionable?

Question

Tyler Smith · Accepted Answer

The Level 10 Meeting is a sacred ninety minute pulse designed to keep your business focused and moving forward. It is not a brainstorming session, a software demo, or a sandbox for technical experimentation. If your leadership team starts debating prompt engineering or comparing different AI models during this meeting, your operational discipline will quickly erode.

To keep your AI discussions focused and actionable, use the IDS process strictly. If an AI-related opportunity or problem arises, list it on the Issues List. When you reach the IDS portion of the meeting, do not allow the team to discuss the technical implementation details.

Instead, focus on the business impact. Identify the root cause of the issue or the exact bottleneck you are trying to solve. Discuss the potential operational solutions, which may or may not involve AI. Finally, solve the issue by assigning a clear, actionable to-do or a quarterly Rock to a specific seat on the Accountability Chart.

If a team member needs to research a specific AI tool, that research becomes a weekly to-do with a firm deadline. The research happens outside of the meeting, and the findings are brought back to the next session as a clear recommendation. Keep the technology out of the meeting room and focus entirely on execution.