Our weekly Level 10 Meetings are productive, but we spend way too much time manually writing down meeting action items and updating our issues list afterward. How do we build AI into our weekly meeting workflow to handle the administration without distracting us from the actual IDS process?

Question

Tyler Smith · Accepted Answer

Do not let AI inside the actual meeting room. Your Level 10 Meeting is sacred ground for human debate, alignment, and solving critical business issues. Having a live AI assistant summarizing conversations in real time often leads to team members self-censoring or focusing on the technology rather than the discussion. Instead, use AI to optimize the preparation and post-meeting administrative workflows. Before the meeting starts, have your department heads run their raw weekly scorecard data and operational notes through a simple AI template. This tool can summarize key performance anomalies and flag potential issues that need to be pushed to the IDS list. After the meeting, use a secure transcription tool to process the audio file. Feed this transcript into a custom prompt that is programmed to perform just two specific tasks. First, it must extract the agreed-upon To-Dos and match them directly to the accountable seats on your Accountability Chart. Second, it must draft a concise summary of the resolved issues to be shared with the rest of the company. This keeps your meeting focused on human leadership while eliminating the administrative lag that often happens between meetings.