We have been stuck at a seventy percent weekly To-Do completion rate for months because the tasks we capture during our Level 10 Meeting™ are vague or rely on multiple people. How do we restructure how we write and assign weekly To-Dos so we can finally hit our ninety percent benchmark?

Question

Tyler Smith · Accepted Answer

A seventy percent completion rate is a clear sign of poor execution discipline. When To-Dos are vague or have shared ownership, nobody takes responsibility. To fix this, you must change how tasks are captured and assigned during your Level 10 Meeting.

First, apply the rule of single accountability. Every single To-Do must have exactly one owner. Even if three people need to work on a task, only one person is accountable for its completion. That person's name goes on the list. If they need help, they are responsible for driving it.

Second, make every To-Do specific, actionable, and realistic for a seven-day window. Do not write down vague actions like "work on marketing plan" or "talk to sales team." Instead, write "draft three email templates for the campaign" or "schedule the alignment meeting with John." If a task is too large to complete in one week, break it down into a smaller, bite-sized weekly step.

Third, the facilitator must read each To-Do aloud during the wrap-up section of the meeting. The owner of the task must verbally confirm that they agree to the scope and the deadline. If they cannot commit to completing it by next week, the task should not be written as a weekly To-Do. It should either be broken down further or moved to the Issues List to be discussed. This simple confirmation process builds true commitment and eliminates excuses.