Our leadership team operates in a hybrid format where four of us are together in the office conference room and two join remotely via video. The remote leaders feel excluded and struggle to chime in during IDS. How do we run an effective hybrid Level 10 Meeting?

Question

Tyler Smith · Accepted Answer

Hybrid meetings are notoriously difficult because they naturally create a two-tiered dynamic where the physical room dominates and the remote participants become passive observers. To fix this, you must level the playing field. The best practice is a simple rule: if one person is remote, everyone is remote. This means even the four leaders sitting in the same office should log into the meeting from their individual desks on their own cameras and headsets. When the office-based leaders sit together in a physical conference room, they naturally rely on physical cues, side-talk, and cross-talk that remote participants cannot easily hear or join. By moving everyone to their own screen, you restore equal presence and technical parity. The facilitator must also adopt a remote-first facilitation style. Intentionally call on your remote team members first during the Rock Review and when opening up debate on a new issue during IDS®. This deliberate inclusion ensures that trust and the Same Page pillar of your Charter are maintained across the entire leadership team, regardless of physical location.