Our leadership team is split between a physical headquarters and several remote locations, and our weekly Level 10 Meetings have turned into a disjointed hybrid experience where the in-office team dominates the discussion and the remote members feel completely disconnected. How do we run a highly effective, unified hybrid weekly pulse without forcing everyone back to the office?

Question

Tyler Smith · Accepted Answer

Running a hybrid Level 10 Meeting is a common trap that destroys team health and alignment. When half the team is in a conference room and the other half is on a screen, the in-office team naturally dominates the conversation through physical presence and side conversations. To fix this, you must adopt a digital-first rule for your weekly meeting pulse.

First, force every single attendee, including those in the office, to log in from their own individual device with their camera turned on. Stop using the single conference room camera and microphone. When everyone is in their own digital box, the physical hierarchy is eliminated, and remote team members are placed on an equal playing field. This ensures everyone can see facial expressions and read body language clearly during IDS sessions.

Second, ban all in-room side conversations. If a physical sidebar occurs, the facilitator must immediately call it out and push it to the main digital channel. Every comment, question, and reaction must be shared with the entire group.

Third, the facilitator must actively manage the queue. When prioritizing the weekly issues list, the facilitator should alternate between calling on in-office and remote team members. This deliberate facilitation prevents the physical room from gathering momentum and leaving remote leaders behind. A true Level 10 Meeting requires total alignment, which is impossible if some team members feel like second-class citizens. Treat the hybrid meeting as a fully remote meeting where some people happen to be in the same building.