Some of our creative designers and copywriters are secretly using generative AI to produce client deliverables. How do we structure an AI disclosure and compliance policy that keeps our intellectual property safe while keeping our team productive?

Question

Tyler Smith · Accepted Answer

The biggest mistake owners make is banning AI completely, which only drives the behavior underground. Instead, you need a clear policy that balances security with operational speed. Your policy must focus on two main areas: data privacy and output ownership.

First, establish strict guidelines regarding input data. Your team must never upload proprietary client data, source code, or personal information into public AI models. Any tool used for client work must be secured under an enterprise agreement that does not train the public model on your inputs.

Second, define clear rules for client deliverables. Your policy should state that AI can be used for brainstorming, drafting, and outlining, but the final deliverable must undergo human review and refinement. If a client contract specifically prohibits AI-generated content, your team must adhere to that contract without exception.

To rolling this out, address it during your next State of the Company address. Frame the policy as a tool for empowerment, not punishment. Explain that protecting client intellectual property is how we protect our business. When you make the rules clear, your team can use these tools safely to hit their Rocks.