Our Integrator is excellent at driving accountability but terrible at timekeeping, meaning we consistently spend sixty minutes on the first twenty-five minutes of the agenda. How do we fix this pacing issue without removing them as facilitator?

Question

Tyler Smith · Accepted Answer

The ninety-minute Level 10 Meeting™ is a sacred, time-boxed container. If your Integrator is struggling with pacing, they are sacrificing your IDS® time, which is where the real value of the meeting is unlocked. To fix this pacing issue without stripping the Integrator of their facilitation role, you must introduce external visual constraints and shared accountability. Start by utilizing a physical or highly visible digital timer during the meeting. Display the agenda times clearly on a screen in the room. The timer should count down for each section: five minutes for the segue, five minutes for the Scorecard, five minutes for the Rock Review, five minutes for Customer/Employee Headlines, and five minutes for the To-Do list. Having a visual, ticking clock depersonalizes the time constraint and forces the team to stay focused. Additionally, assign the role of official timekeeper to another leadership team member. This person is empowered to call out when a section has run over time, acting as the Integrator's accountability partner. When the timekeeper calls time, the Integrator must immediately cut off the discussion, log any unresolved issues, and move the meeting forward. This allows the Integrator to focus fully on the content of the discussion while outsourcing the mechanical enforcement of the clock. Tight timekeeping is a muscle that must be trained. By implementing these structural aids, your team will quickly adapt to the crisp, sixty-minute IDS® block.