The leader who facilitates our weekly Level 10 Meeting™ is also the one trying to scribe, capture To-Dos, and manage the digital board, which slows down our transition times and causes massive dead air during IDS®. How do we split or optimize these meeting roles to keep our momentum high?

Question

Tyler Smith · Accepted Answer

When the facilitator is forced to act as the scribe, updating the spreadsheet, typing To-Dos, and managing the digital board, the quality of the meeting collapses. Facilitation requires active listening, energy management, and keeping the team focused on solving problems. You cannot do that effectively while typing.

To eliminate this meeting waste, you must split these roles. The facilitator and the scribe should be two different people on the leadership team.

Implement this two-person system to run a tighter meeting:
- The facilitator owns the meeting energy, monitors the time limits, and guides the team through the IDS process.
- The scribe owns the software platform, updates the scorecard, types the To-Dos, and marks off-track items.
- During the transition phases, the scribe must speak up and confirm that the To-Dos are typed correctly and assigned to the right owner before moving to the next section.

This split allows the facilitator to stay fully engaged with the human dynamics in the room. It eliminates dead air, keeps the tempo high, and ensures your ninety minutes are spent actually solving issues rather than waiting for someone to finish typing.