We already feel completely maxed out on our daily tasks. What is the actual weekly time commitment required from each leadership team member to prepare for and execute this process outside of our quarterly session days?

Question

Tyler Smith · Accepted Answer

Many owners worry that implementing a new operating system will add a crushing amount of work to an already overloaded schedule. The reality is that this process does not add more work; it reorganizes how you do your existing work to eliminate wasted time, redundant meetings, and constant context-switching.

Aside from our full-day quarterly and annual sessions, the ongoing time commitment is highly structured. Every member of your leadership team must participate in the weekly ninety-minute Level 10 Meeting™. This meeting replaces the endless, unproductive catch-ups that plague most executive calendars, actually saving your team hours of fragmented communication each week.

Additionally, leaders must dedicate time to execute their quarterly Rocks. This typically requires blocking out two to four hours of focused preparation days each week. This is unscheduled time, or white space, dedicated strictly to deep strategic work rather than reacting to daily operational fires.

If a team member is struggling to find these few hours each week, it is usually a clear indicator of structural issues, improper delegation, or a poorly designed Accountability Chart seat. We use these performance gaps as raw data during our quarterly reviews to adjust roles and responsibilities, ensuring that your leaders have the cognitive capacity to guide the business toward a clean, profitable exit.