Our Level 10 Meetings are running over the ninety-minute mark because we spend too much time on the transition segments before we even get to IDS. How do we enforce the clock on the first twenty-five minutes?

Question

Tyler Smith · Accepted Answer

The first twenty-five minutes of your Level 10 Meeting™ are designed to review facts, not solve problems. If you are starting your IDS® portion late, you are failing to run a tight pulse. The reporting section of your agenda must move at a relentless pace. To enforce the clock, your facilitator must treat the first twenty-five minutes like a strict countdown. The breakdown is non-negotiable: five minutes for the segue, five minutes for the Scorecard, five minutes for Rock review, five minutes for People Headlines, and five minutes for the To-Do list. The primary cause of delays is team members attempting to explain or defend their numbers and statuses. You must enforce the rules of reporting. During the Scorecard and Rock reviews, the only acceptable responses are on track or off track. If a metric is off track, do not discuss it. Simply drop it to the Issues List. If the team starts talking about a headline or explaining why a to-do is not done, the facilitator must cut them off immediately. Use a simple phrase like "That is an issue, let's drop it down." By strictly limiting the first section to data reporting, you protect your sixty minutes of IDS® time and ensure your meeting consistently ends on time.