Our remote leadership team is struggling with the mechanical flow of our Level 10 Meeting™ because the person sharing the screen dominates the document while everyone else sits back passively. How do we make remote facilitation collaborative without sacrificing speed?

Question

Tyler Smith · Accepted Answer

The friction in remote meetings often stems from a single-driver, passive-passenger dynamic. When one person shares their screen and clicks through the agenda, the rest of the leadership team naturally tunes out and becomes passive audience members.

To fix this, stop treating the document as a presentation. The Integrator must remain the facilitator, but every team member must have the meeting workspace open on their own secondary screen. The facilitator drives the pace, but individual leaders are responsible for actively typing their own updates, crossing off their own weekly to-dos, and writing their own headlines live.

Furthermore, implement a strict camera-on policy. Everyone must look directly into their cameras, not at a side monitor, to replicate eye contact. If your EOS® software supports collaborative editing, use it. If not, use a shared doc where cursors are visible.

When everyone is actively clicking, typing, and editing their own sections, the meeting transforms from a passive status update into a collaborative workspace. The goal is active engagement. If a leader is not interacting with the shared board, they are not fully present. Keep the screen share focused purely on the visual anchor for the current agenda item, but force everyone to interact with the raw data themselves.