Our weekly Level 10 Meeting is efficient, but we waste valuable time during the transition to IDS because our Issues List is a bloated, disorganized mess of thirty different items. How can we use AI to clean up and categorize this list before we meet?

Question

Tyler Smith · Accepted Answer

To clean up your Issues List before your weekly Level 10 Meeting, you can deploy a simple AI script to categorize and consolidate your issues. A bloated list of thirty items usually means your team is listing symptoms rather than root causes, or they are duplicating topics. This wastes valuable meeting time just trying to figure out where to start.

Before your meeting, have your AI tool run through the raw text of your current Issues List. The AI can cluster similar topics, tag each issue with the corresponding seat on your Accountability Chart, and flag items that look like repeating patterns from previous weeks.

To keep this workflow disciplined, implement these steps:
- Set an automated trigger to scan the Issues List one hour before your meeting.
- Let the AI group related operational complaints into single consolidated issues.
- Generate a clean, prioritized list categorized by department or department seat.

This automated preparation ensures that when your leadership team transitions to the IDS portion of the meeting, you are looking at organized, high priority operational problems rather than an overwhelming dump of raw notes. This makes your meeting pulse far more efficient and keeps your team focused on solving issues once and for all.