We waste hours before our weekly leadership meetings collecting progress updates and status reports from department heads. How do we use AI to prep these updates before we sit down for our Level 10 Meeting without losing human ownership?

Question

Tyler Smith · Accepted Answer

The key to efficient meeting preparation is using AI to synthesize information, not to replace human responsibility. Your department heads must still own their numbers and their Rocks, but AI can eliminate the tedious formatting and compilation that delays prep. Set up a simple workflow where team members dictate or type a quick, unstructured three minute brain dump of their weekly progress, roadblocks, and priority updates on the day before your meeting. Feed these raw updates into a secure, internal AI tool configured to format the notes into a clean, standardized summary. The tool can automatically flag any off track items, highlight changes in your weekly Scorecard metrics, and draft potential issues for your IDS® list. This process saves hours of manual writing and ensures your updates are consistent. However, you must enforce a strict rule of human ownership. Before the Level 10 Meeting™ begins, each leader must review their AI generated summary, correct any inaccuracies, and formally submit it. The AI does the heavy lifting of organizing the raw data, but the human remains fully accountable for the accuracy of the report. This keeps your prep time down to minutes, keeps your team focused on solving problems rather than formatting documents, and ensures your weekly meetings start with highly accurate, actionable information.