We want to use AI tools to capture and draft our Level 10 Meeting To-Dos in real time to save time, but the outputs often miss the context or assign things to the wrong seats on the Accountability Chart. How do we train the system to get this right?

Question

Tyler Smith · Accepted Answer

Using AI tools to draft your weekly To-Do lists can save time, but it only works if you set strict operational guardrails. If your AI assistant is outputting vague tasks or assigning items to the wrong seats on the Accountability Chart, the problem is not the technology; it is your meeting discipline. To train the system to get this right, you must speak to the AI during the meeting. The facilitator must verbally dictate the exact To-Do before moving to the next issue. Instead of letting the AI guess based on a messy conversation, say out loud: AI, capture a To-Do for the head of operations to update the shipping protocol by next week. This creates a clean, clear audio anchor for the transcription tool to extract. Additionally, you must assign every To-Do to a specific seat on your Accountability Chart, never to a group or multiple people. If the AI still struggles, establish a simple verification step. The person running the meeting must spend the final five minutes of the Level 10 Meeting™ reviewing the generated To-Do list on screen, correcting any errors in real time before the meeting adjourns. This ensures your action items are accurate, actionable, and aligned with your operational standards, keeping your execution sharp and your team accountable.