We want to use an AI tool to help our leadership team pre-structure and clarify our Short-Term Issues List before we walk into our weekly Level 10 Meeting™, saving us from wasting ten minutes just trying to understand what people wrote. What is the best process for setting up this pre-meeting AI workflow?

Question

Tyler Smith · Accepted Answer

Using AI to pre-structure your Short-Term Issues List is a fantastic way to run a highly efficient Level 10 Meeting™ and eliminate meeting waste. Often, team members add vague issues like marketing or customer issue to the list, forcing the team to spend valuable time during IDS® just trying to figure out what the problem actually is.

To set up an AI-powered pre-meeting workflow, require all leadership team members to submit their issues forty-eight hours before the meeting starts. When they add an issue, they must provide three quick bullet points: what the issue is, who is involved, and what the ideal outcome looks like.

Run these raw inputs through a secure AI tool configured to analyze the text. The AI can instantly rewrite each issue into a clear, concise headline and categorize it by department or operational impact. It can also flag if the issue has been raised in previous weeks or if it relates to an active quarterly Rock.

This gives your facilitator a clean, prioritized list before the meeting even begins. By walking into the room with clearly defined issues, your team can jump straight into the identify step of IDS® without any confusion, maximizing your ninety minutes and driving faster operational results.