Our leadership team struggles to keep our Level 10 Meeting under ninety minutes because we spend too much time summarizing our progress on To-Dos and Rocks. How do we use AI to streamline our meeting prep so we can focus strictly on IDS?

Question

Tyler Smith · Accepted Answer

A Level 10 Meeting™ is designed to be highly efficient, but it stalls out when team members use their meeting time to give long, verbal status updates on their Rocks and To-Dos. You can use AI to eliminate this waste during your prep time before the meeting even starts.

Set up a simple operational workflow where team members input raw, bulleted notes about their weekly progress into a central system twenty-four hours before the meeting. An internal AI tool can then ingest these notes and cross-reference them against your defined V/TO® goals. The AI generates a concise, one-page summary highlighting only what is on track, what is off track, and any potential Issues that need to be pushed to the Issues List.

When your team sits down for the meeting, you bypass the narrative updates entirely. Your Integrator can scan the AI-generated summary in two minutes, mark completed To-Dos, and immediately move the off-track items to the Issues List.

This keeps your focus entirely on the IDS® portion of the agenda, where the leadership team actually solves problems. By using AI to clean up the administrative tracking, you protect your ninety-minute meeting boundary and ensure your collective energy is spent resolving obstacles rather than just talking about them.