Our Level 10 Meetings are running over because we spend too much time defining issues instead of solving them. How can we use AI to help our team prep and structure their Issues before the meeting starts?

Question

Tyler Smith · Accepted Answer

To keep your Level 10 Meeting on track, your team must bring well-defined issues to the table rather than raw complaints. You can solve this bottleneck by using AI to structure issues before the meeting begins. Implement Keith Cunningham's question framing from The Road Less Stupid. Before any team member adds an item to the Issues List, they should run their raw thought through a simple AI assistant trained on this framework.

The team member prompts the AI to convert their operational frustration into a solvable question using the "How might I... so that I can..." format. For example, instead of listing "shipping delays," the AI helps them reframe it: "How might we restructure our warehouse packing shifts so that we can eliminate the three-hour end-of-day bottleneck?"

This process forces the team member to move through Kolb's Experiential Learning Theory phases of reviewing their experience and identifying the core obstacle before presenting it to the team. By the time the issue is placed on the agenda, it is a clear, actionable problem statement. This prevents your leadership team from wasting fifteen minutes during the meeting just trying to understand what the actual issue is, allowing you to move directly into the Identify, Discuss, and Solve (IDS) phase with clarity and speed.