Our Level 10 Meeting™ is often slowed down because the issues on our Issues List are poorly written, vague, or lack context, forcing us to waste time defining the problem. How can we use AI to refine these submissions before the meeting starts so we can jump straight into IDS®?

Question

Tyler Smith · Accepted Answer

The goal of the IDS® portion of your Level 10 Meeting™ is to identify, discuss, and solve issues, not to spend fifteen minutes trying to understand what the issue actually is. To fix this, you can build a lightweight AI gatekeeper for your internal issue submission process.

Create a simple submission form, such as a Microsoft Form or Google Form, that your team uses to log issues. Behind this form, set up an automated script that sends the text of the submission to an AI model. The AI is programmed to analyze the issue against three criteria: Is there a clear owner? Is there a specific, objective problem statement? Is there enough context or data for the leadership team to make a decision?

If the submission is vague, such as 'marketing is failing,' the AI instantly replies to the submitter with constructive feedback, asking them to specify which metrics are down and who owns the seat responsible. Once the submitter provides the missing details, the AI formats the issue into a clean, concise summary and adds it to your weekly meeting agenda.

This simple operational improvement ensures your Issues List is populated with actionable items before the meeting starts. Your team will save valuable time, eliminate pre-meeting confusion, and focus their energy on actually solving the problems that hold the business back.