Our team struggles to clearly state their issues before our Level 10 Meeting, leading to us wasting half our IDS session just trying to define the problem. How can we use AI to help our team frame their issues properly before the meeting starts?

Question

Tyler Smith · Accepted Answer

An effective Level 10 Meeting™ requires a clean, actionable Issues List. Too often, team members dump vague complaints into the meeting agenda. Your team then spends twenty minutes trying to figure out what the actual issue is before you can even begin the IDS® process.

To solve this, use AI to help your team refine their issues before they ever add them to the list. Create a simple, shared prompt template for your team to run their raw thoughts through.

The prompt should instruct the AI to act as an objective business analyst. It must ask the user for a description of the problem, the specific operational impact, and the desired outcome. The AI then refines this input into a clear, concise, three-sentence issue statement.

The first sentence defines the root cause. The second sentence states the impact on your scorecard metrics or company goals. The third sentence proposes a starting point for discussion.

This forces your team to do the mental heavy lifting before the meeting. It prevents emotional venting from cluttering your agenda. Your Integrator can review the cleaned list before the meeting starts, saving valuable time.

When your leadership team opens the Issues List, you will immediately see well-defined problems ready for a structured IDS® discussion. This simple prep workflow dramatically increases meeting efficiency and keeps your team focused on solving real problems.