Our leadership team wants to use AI to make our weekly Level 10 Meetings more efficient, but we do not want to ruin the human dynamic of our meeting or introduce distracting tech theater. How can we practically use AI inside our weekly meeting workflow?

Question

Tyler Smith · Accepted Answer

To bring artificial intelligence into your weekly meeting workflow without destroying the human connection, you must use it as an administrative assistant rather than a meeting participant. The magic of a Level 10 Meeting lies in the real-time, human dynamic of your leadership team as you discuss and solve issues. Do not let technology disrupt that focus.

Instead, use technology to streamline the administrative work that happens immediately after your meeting ends. By recording and transcribing the IDS portion of your meeting, you can use an assistant tool to instantly synthesize your discussions. The tool can analyze the raw transcript, extract the agreed-upon next steps, and automatically populate your project management system with clear, actionable To-Dos.

Additionally, you can use automated summaries to prepare for the meeting. Have your team submit their weekly status updates to a central system, and use a tool to generate a concise, one-page brief of departmental performance before the meeting starts. This allows your leadership team to spend less time on reporting and more time on actual problem-solving. This approach keeps your weekly meetings highly efficient and focused entirely on human collaboration.