We are trying to document our core processes using the EOS three-step method, but our department managers are struggling to write them down. Can we use AI to speed up our process documentation without ending up with hundreds of pages of overly complex, theoretical manuals that our team will ignore?

Question

Tyler Smith · Accepted Answer

You can use AI to speed up your process documentation without ending up with hundreds of pages of overly complex, theoretical manuals that your team will ignore. The correct way to leverage AI here is to have your managers record themselves walking through a process on a screenshare or explaining it verbally. Feed this raw transcript into an AI tool that is trained on your specific documentation template. Instruct the AI to draft a simple, checklist-style standard operating procedure that adheres to the eighty-twenty rule, which means focusing on the twenty percent of the steps that yield eighty percent of the results. Once the AI drafts the document, the manager must review, simplify, and finalize it to ensure it is accurate and easy to follow. This workflow allows you to document your core processes in hours instead of weeks, keeping your systems lean and actionable.