How can we use artificial intelligence to help us analyze whether our team members are working on tasks that fit their unique ability and GWC, especially when redesigning our Accountability Chart?

Question

Tyler Smith · Accepted Answer

To scale your business, you must ensure that every person is in the right seat, doing work they get, want, and have the capacity to do. You can use AI to conduct a factual capacity audit of your team to verify this alignment. Have your team members export an anonymized log of their calendar events and email subject lines over a thirty-day period. Feed this unstructured data into a secure AI tool. Prompt the AI to categorize their activities into key operational buckets. These buckets should align with the core accountabilities on your Accountability Chart, such as sales execution, administrative tracking, or customer problem solving. The AI can quickly calculate the percentage of time each individual spends on low-value administrative tasks versus high-value strategic work. If a key manager is spending forty percent of their week on manual data entry and scheduling, they do not have the capacity to lead their team effectively. They might get and want their seat, but they lack the conative capacity because they are buried in friction. Use these AI-generated insights during your quarterly state of the company meetings to reorganize seats, delegate repetitive tasks to automation, and free up your people to operate in their true areas of strength.