We want to deploy AI to make our operations more efficient, but we are overwhelmed by the number of departments that want it. How do we look at our Accountability Chart to systematically identify which seat is suffering the most from low-value tasks?

Question

Tyler Smith · Accepted Answer

To systematically deploy AI inside your operating company, look directly at your Accountability Chart. Your chart outlines every seat and its corresponding measurables, making it the perfect diagnostic tool to locate manual bottlenecks.

Begin by scheduling a review of your seats with your leadership team. Look for positions that spend a significant portion of their week on low-value tasks, such as manual data entry, file copying, or basic administrative triage. These roles are prime candidates for automation because employees are a major P&L item, and their time is highly valuable.

Prioritize use cases for AI that improve operational efficiency, freeing your employees from these low-value tasks so they can focus on higher-value strategic work. Ask your department heads to audit their teams' weekly schedules. If you find that your project managers are spending ten hours a week copying client details from one system to another, you have found your starting point.

By targeting these specific, high-drag administrative tasks first, you can quickly prove the value of the technology. This approach keeps your team focused on real operational improvements rather than distracting them with shiny tech tools that do not support your organizational goals.